Mailroom Management

Digital handling of incoming mail and parcels for businesses

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Efficient mail and parcel handling

Make handling your company's incoming mail and parcels fast, simple and digital - from receipt to collection.

A laptop shows BmyGuest's list of parcels waiting to be collected, with a photo and details for each parcel.

BmyGuest Mailroom Management makes it easy to register incoming mail and parcels, notify recipients and keep track of what has been received and collected.

It reduces manual administration and ensures a consistent process – even when mail and parcels are handled across multiple locations.

Less administration. Fewer forgotten parcels.

Receiving mail and parcels often involves manual registration, notifying employees and following up on items that have not been collected.

BmyGuest brings the process together in one place.

When a parcel is registered, the recipient is automatically notified that it is ready for collection. If the parcel is not collected, reminders are sent until it is collected.

This means less work for reception or goods reception and less risk of parcels being forgotten.

How does Mailroom Management work?

1. The package is received

For example, at the reception or goods reception.

2. Open Mailroom Management

Open BmyGuest Mailroom Management in your web browser on your PC or phone.

3. The package is registered

The recipient of the package is selected from the drop-down list of employees. Additional information about the package can be added, such as the sender, an image and pickup location.

4. Automatic email

The recipient will automatically receive an email notification with all information about the package. In case of no pickup, the recipient will receive reminders about unclaimed parcels.

5. The recipient acknowledges

At pickup, the recipient can sign for the package themselves by scanning a QR code or clicking the link in the email notification.

Features

BmyGuest brings together the administrative workflows for handling your company's incoming mail and parcels.

Hassle-free and time-saving parcel handling

Easy registration of incoming parcels using your mobile phone. In other words, there is no need to buy expensive equipment to handle this task.

Automatic notification

When a package is registered, an email notification is automatically sent to the employee with information about where the package can be picked up. Automatic reminders are sent until the package is picked up. A process that frees up time and space at the reception desk or at parcel/goods drop-off.

No extra equipment

Everything around parcel handling - registration and delivery can be handled with your existing mobile phone, iPad or PC.

Increased employee satisfaction

Everyone involved in and around parcel handling will experience an easy, fast and secure parcel handling process.

Value for the organisation

BmyGuest Mailroom Management delivers value for employees who receive, handle and collect mail and parcels.

Employee & department

Notified automatically when their mail or parcel is ready for collection.
Knows where to collect it.
Gets a reminder automatically if it is not collected.
A simple process with no unnecessary waiting.

Reception & Facility

Less manual registration and follow-up.
Automatic notifications to the recipient until the parcel is collected.
Fewer uncollected parcels.
One overview of all mail and parcels.

The organisation

Consistent handling of mail and parcels, across locations too.
A better overview of what is received and collected.
Less day-to-day administration.

Curious for more?

Book a no-obligation demo. We’ll go over your needs and show you the solution. So we can help you as best as possible, please feel free to write a little about what you’re looking for below.