Visitor Management
Read more about Visitor Management
Lend & Lease Management
Read more about Lend & Lease Management
Package Management
Read more about Package Management
Give your company's guests a smooth welcome. A modern, simple, and secure visitor registration system without expensive tablets or extra hardware.
July 9, 2025
Security starts at the door. Guest registration made easy, smart, and secure.
BmyGuest Visitor Management is a cloud-based visitor registration solution for registering and managing visitors. BmyGuest Visitor Management is quick to set up, requires no hardware, and only minimal maintenance.
The solution can be integrated with our BmyGuest Lend & Lease Management and BmyGuest Package Management solutions, giving the reception desk a complete overview.
Try Visitor Management for yourself – scan the QR code or click here.
All guests scan a QR code with their mobile phone, enter their contact details, select a host, and are now checked in. Pre-registered guests simply scan the QR code with their phone and click "check in"! All guests can check in at the same time – no more queues at the terminals, stressed receptionists, and delayed meetings. "Pretty amazing, right?"
Only if the guest is not pre-registered
BmyGuest Visitor Management includes the following features and options, among others:
Visitor Management allows you to present access requirements and policies to visitors as part of the check-in process. This could be an NDA (non-disclosure agreement) or security rules that visitors must accept before they can access the company.
Pre-registered guests can automatically receive an email prior to their visit with access to these documents, making the check-in process even faster and smoother.
The company has a complete overview and a log of guests' acceptance of relevant documents. Visitors can view and review both current and historical documents that they have accepted in connection with their visit to the company at any time.
Read more about guest registration and acceptance of access requirements and policies here...
BmyGuest integrates with Microsoft Entra ID (Microsoft Azure Active Directory) and Google Workspace, which means that the list of employees/hosts is automatically updated. This automates what would otherwise be a time-consuming task.
BmyGuest makes it easy to pre-register external meeting participants and larger groups of visitors. Employees can do this directly in the Outlook or Google meeting invitation, or via the BmyGuest solution.
BmyGuest can also communicate with Microsoft Entra ID and automatically find external guests associated with a meeting or event, thereby pre-registering participants. This automated process makes work easier for reception staff and employees.
For guests, pre-registration means, among other things, that 24 hours before the start of the meeting, they will receive an email with practical information about the upcoming visit, including parking conditions, contact information, documents that must be accepted when visiting the company, etc. Guest data, approved documents, etc. are stored in BmyGuest, which speeds up the check-in process and ensures a positive experience when meeting with the company.
BmyGuest supports SSO (single sign-on) login via Microsoft 365 and Google. This increases security and makes logging into BmyGuest quick and easy.
When guests have checked in, hosts are automatically notified via SMS, email, and/or Microsoft Teams.
Your guests will experience hassle-free and ticket-free parking when they visit you.
Let your guests register their car license plate as part of their check-in process.
BmyGuest Visitor Management supports the company's current parking policy, e.g. if your parking spaces are managed and checked by professional parking companies - BmyGuest takes care of registering the guest's license plate with e.g. Q-Park's parking system.
If you just need to print a parking ticket on the windshield of your car, BmyGuest can do that too.
With BmyGuest Visitor Management, you can fully customize the check-in flow to reflect your company's brand identity. The customized layout includes Logo & Images – showcase your brand visually. Fonts & Colors – match your design profile for a consistent look and feel.By tailoring the check-in layout, you create a professional, welcoming experience that reinforces your brand from the very first interaction.
A guest card can be printed once the guest has checked in. The guest card can be customized with a desired layout and information such as company logo, guest name, WiFi code etc.
BmyGuest Visitor Management can be integrated with your existing access control system. In this way, you can supplement the physical access cards for employees and visitors with BmyGuest's digital keys. The digital key allows employees who, for example, have forgotten their access card at home, to enter the company with their phone. For visitors, this means they can open a locked door and wait in the lobby until they are picked up by their host.
The evacuation function enables instant SMS and email notifications to employees and visitors in emergency situations. With one click on the EVACUATION button, clear and predefined instructions are sent, reducing uncertainty and minimizing confusion during an evacuation.
The evacuation function strengthens the company's Emergency Notification Systems (ENS) readiness, which is a key part of an effective emergency response process. ENS readiness directly contributes to meeting Health Safety Environment (HSE) compliance requirements by ensuring fast, accurate, and documentable emergency communication in accordance with internal guidelines and applicable industry or country safety requirements.