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Visitor Management

Security starts at the door. Guest registration made easy, smart, and secure.

BmyGuest Visitor Management a cloud-based visitor registration solution for registering and managing visitors. BmyGuest Visitor Management quick to set up, requires no hardware, and only minimal maintenance.

  • GDPR-compliant and secure digital solution for guest registration.
  • Digital check-in via QR code. No screen or terminal required; check-in is completed on the guest’s own device.
  • Streamlines and automates visitor management—from invitations and check-in to notifications, access control, and documentation.
  • A professional, safe and time-saving experience for the guest.
  • Data is encrypted and stored on servers in the EU. Data is not shared with third countries.

The solution can be integrated with our BmyGuest Lend & Lease Management and BmyGuest Mailroom Management solutions, giving the reception desk a complete overview.

Try Visitor Management for yourself –
scan the QR code or click here.

How do guests check in with Visitor Management?

All guests scan a QR code with their mobile phone, enter their contact details, select a host, and are now checked in. Pre-registered guests simply scan the QR code with their phone and click "check in"!
All guests can check in at the same time – no more queues at the terminals, stressed receptionists, and delayed meetings.
"Pretty amazing, right?"

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Scan the QR code

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Enter your contact information

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Select host from the list

Only if the guest is not pre-registered

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Check-in

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The host is notified

Features and value

Here is a brief overview of some of the most commonly used features in BmyGuest Visitor Management. For more details about the features, click below:

Learn more about the features here

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Acceptance of access requirements and policies

Visitor Management allows you to present access requirements and policies to guests as part of the check-in process.

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Customized check-in process

Customize the guest check-in process with VisitorTypes. Guests are presented with relevant questions, instructions, and more, tailored to the purpose of their visit.

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Doorbell

A simplified check-in process typically used for drop-offs, where the guest must be registered but does not need to locate the host or approve an NDA, etc., prior to check-in.

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Access Control System Integration

Ensure a safe, efficient, and automated daily routine for your employees and guests through integration with your access control system.

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Emergency evacuation notification (EEN)

Send predefined instructions to employees and guests via text message and email with a single click of the EVACUATION button.

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Automatic host notification

When guests have checked in, hosts are automatically notified via SMS, email, and/or Microsoft Teams.

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Controlling guest access to Wi-Fi

BmyGuest automatically creates personalized Wi-Fi access for guests as part of the check-in process.

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Pre-registration of visitors

Easy pre-registration of external meeting participants and large groups of visitors, directly within the Outlook or Google meeting invitation.

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Guest parking

Let guests enter their license plate number as part of the check-in process, with or without a printed parking ticket for the windshield.

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Print personalized guest badge

A guest card can be printed once the guest has checked in. The layout and details—such as your company logo, the guest’s name, the Wi-Fi password, and more—can be customized to your preferences.

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Microsoft Entra ID

Automatic employee updates via integration with Microsoft Entra ID and Google Workspace.

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Microsoft and Google Login

BmyGuest supports single sign-on (SSO) via Microsoft 365 and Google. This enhances security and makes logging in quick and easy.

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Guest History

Complete history of all visitors, approved policies, and more. With a full event log, the documentation is ready for audits.

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Branded Check-in experience

Make a strong visual first impression. Customize the layout and design of the check-in flow to match your company’s brand identity.

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Supports multiple languages

BmyGuest supports multiple languages. This means your guests can check in in their own language when they arrive at your business.

Benefits for the Entire Company

With BmyGuest solutions, visitors, employees, reception staff, and management experience a simpler, faster, and more professional workday. From seamless guest check-in to automated workflows for employees and reception staff. At the same time, management gains insight, documentation, security, and compliance regarding the company’s visitors, completely without unnecessary manual processes. The result is a better visitor experience, less administration, and more time for what creates value for your business.

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Your visitors

  • No queues at check-in - registration is done on the guest's own phone.
  • Returning guests are remembered – check-in is completed in seconds.
  • Start the meeting with a mental surplus, as check-in has been smooth, quick and hassle-free.

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The Employee

  • Pre-register guests directly in the meeting invitation.
  • Automatic information email to guests with practical information 24 hours before the meeting starts.
  • Notification to hosts when guests have checked in.
  • Full guest log with contact information, etc.
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The Reception

  • Minimized administrative work related to visitor management.
  • Quick overview of today's visitors.
  • Hosts are automatically notified when the guest is registered. 
  • The employee list is updated automatically (integration with Microsoft Entra ID (Azure AD) and Google Workspace).
  • Effortless registration of visitor parking.

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Management

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IT

  • Keep track of the location, history, and lifecycle of your IT equipment.
  • Make better decisions about new IT equipment based on data about existing equipment and needs.
  • Consolidate multiple workplace management processes within the same BmyGuest platform to reduce system complexity and administrative overhead.

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Employees

  • Easily report issues with office or personal assets when you notice them.
  • Save yourself the time it takes to find the right person or follow up on a mistake.
  • Rest assured that all the equipment in the meeting room you've booked is in working order. If any malfunctions are reported, you'll be notified so you can book another room.

Q&A: Visitor Management

YES. BmyGuest solutions can be implemented at a single location or across multiple sites and national borders. Rollout to new locations occurs as your needs arise. 

BmyGuest Visitor Management documentation, traceability, and standardized processes that support compliance requirements, audits, and external control requirements.

BmyGuest Visitor Management security through real-time visibility and historical insights into visitors—including accepted policies and rules—across locations, entrances, and access zones. This makes security procedures actionable, measurable, and documentable. At the same time, it strengthens evacuation safety during critical incidents compared to manual processes.

GDPR compliance means that data is collected lawfully, securely, and in an organized manner, stored correctly, and automatically deleted in accordance with applicable policies. Data can only be accessed by authorized users. At BmyGuest, all data is encrypted and stored on servers in the EU, and data is not shared with third countries.  

BmyGuest creates value by reducing administrative costs, ensuring enhanced security and compliance, providing a smooth and hassle-free guest check-in and experience, and delivering data to optimize daily operations.  

YES. BmyGuest is ideal for companies with unstaffed reception areas, locked gates, and entrances. BmyGuest integrates with access control systems and operates without the need for hardware, making it an ideal solution for companies with unstaffed reception areas and locked entrances.

Curious for more?

Book a no-obligation demo. We’ll go over your needs and show you the solution. So we can help you as best as possible, please feel free to write a little about what you’re looking for below.

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