Lend & Lease Management – keep track of your loans

Reduce shrinkage and wasted time with Lend & Lease Management - a digital solution that effectively keeps track of equipment and inventory loaned to employees and guests.

July 9, 2025

Lend & Lease Management

Easy and secure handling. Our experience shows that companies using BmyGuest Lend & Lease Management have reduced their loss of loaned equipment by up to 90%.

The built-in reminder process ensures that the borrower automatically receives a reminder by email and SMS until the borrowed equipment, e.g., access cards, bicycle keys, phone and computer chargers, is returned, minimizing the hassle and time spent getting borrowed equipment back.

GDPR compliant with encrypted data stored on servers in the EU.
Integration with Microsoft Entra ID and Google Workspace – the employee list is always up to date.
Streamlines and facilitates loan management.
Quick to set up, minimal maintenance required

The solution can be integrated with our BmyGuest Visitor Management and BmyGuest Mailroom Management solutions, giving the reception desk a complete overview.

How does Lend & Lease Management work?

1. Open Lend & Lease

Open BmyGuest Lend & Lease Management your web browser.

2. Open the loan list

Equipment is displayed in a list and available equipment to lend is marked in green.

3. Register the Loan

A loan is registered by clicking on the desired equipment, selecting the name of the borrower (both employees and guests) and specifying the return date/time of the loan. When the equipment is returned, this is marked on the active loan.

4. Receive Reminder

If the return date/time is exceeded, a reminder email and SMS is automatically sent to the borrower. The reminder process continues until the equipment is returned.

Features and value

BmyGuest Lend & Lease Management the following features and benefits:

Streamlined process

If the return date/time is exceeded, a reminder email and SMS is automatically sent to the borrower. The reminder process continues until the equipment is returned.

Automatic notification

The employee or guest automatically receives reminders until the borrowed equipment is returned. This saves those responsible for the loan (typically reception and IT) from having to manually send reminders.

Reduced costs

With BmyGuest Lend & Lease Management , the number of loans that are never returned BmyGuest Lend & Lease Management . This provides the company with significant savings on the replacement of lost equipment.

Professional impression

All parties involved, including guests and visitors, experience streamlined lending management. The professional experience reinforces the impression of a modern organization with attention to detail.

History and log

The module contains a detailed history and log of all loans, giving companies full traceability and documentation. This means you can always see who has had access to what and when. This is particularly valuable for compliance reviews, internal audits and liability and usage cases. Companies also benefit from this functionality when dealing with high-value equipment or security requirements.

Curious for more?

Please contact us for a brief, no-obligation discussion about your current setup and needs.

If our solutions meet your needs, we’ll schedule a meeting—and if not, you’ll at least have gained some valuable insights along the way.