A computer in a bright office shows BmyGuest, with the workplace's daily practical and operational tasks gathered in one place.

Workplace Management - All in One Place

BmyGuest brings together the practical and operational processes that keep the workplace running - from visitor registration and package handling to equipment loans, reports of furniture malfunctions, and building maintenance.

A single modular platform for organizations that want to centralize their workplace management in one place and bring structure to the processes that take place across employees, buildings, and locations.

Book a 15 min. demo
 

Built on over 25 years of experience. Hosted in the EU. No hardware requirements. Get started quickly and easily with no hidden costs.

BmyGuest on a computer and a phone in the centre, connected to the workplace's different departments, from reception to the stockroom, in one platform.

Workplace Management

Facility Operations and Workplace Services on a Single Platform

The workplace consists of a wide range of processes and tasks that must function smoothly - often across different employees, teams, and locations.

BmyGuest digitizes and automates facility operations and workplace services - from visitor management and package handling to reporting issues with furniture, equipment inspections, and scheduled asset maintenance.

The platform is modular, so you can choose the modules that meet your needs and combine them into a single, unified Workplace Management setup. This ensures a clear overview, traceability, and documentation across teams and locations.

Explore our solutions for Facility Operations and Workplace Services below.

Incident Management

Report a problem in just a few seconds. If something is broken - scan the QR code, select a category or item, describe the problem, and take a photo if necessary. BmyGuest ensures that the task is sent to the employee with the right skills. If the issue is in a meeting room, everyone with a booking in that room will automatically be notified so they can book another room for their meeting. Fast reporting, automatic assignment, and efficient follow-up - no matter how many locations you have.

Learn more about Incident Management

  • No loginReport an issue without using the app and without logging in. BmyGuest recognizes employees. It doesn't get any easier than this. 
  • Auto-AssignmentAuto-plan assigns tasks based on skills, current workload, location, and travel time. Suggests overnight stays for long distances.
  • QR Code Shows LocationWhen a QR code is scanned and an error is reported, the exact location of the error is automatically included.
  • Schedule MaintenanceDefine intervals for recurring tasks, such as asset calibration, so that tasks are automatically generated when due.

Asset Management

Keep track of all company assets in one centralized location - from loose inventory such as desks and furniture to permanent fixtures, building installations, and operational equipment like coffee machines and laboratory gear. Register each asset to gain a comprehensive overview of your inventory and its precise location. Schedule service and maintenance with automated notifications for upcoming servicing intervals. Utilizing QR codes on each asset links fault reports directly to the specific equipment, providing complete lifecycle visibility from procurement and utilization to maintenance and replacement.

Learn more about Asset Management

  • Full HistoryView the history of all assets - from acquisition and loans to maintenance, inspections, and replacements.
  • Prevention vs. RepairSchedule maintenance and legally required inspections to ensure that deadlines aren't forgotten or missed.
  • Data & InsightsError reports are linked to specific equipment. The audit trail indicates when replacement is more cost-effective than repair.
  • Avoid unnecessary purchasesGet an overview of your existing assets so you can make the most of what you already have before buying anything new.

Visitor Management

Make visitor registration effortless, secure, and professional. Guests check in using their own smartphones, while BmyGuest automatically handles registration, notifications, and documentation. Gain complete visibility into who is on-site across all entrances - eliminating queues, manual administration, and unnecessary hardware.

Read more about Visitor Management

  • More than just visitor registrationIntegrate check-in with host notifications, acceptance of access requirements, Wi-Fi, and access control into a single, streamlined process.
  • Built to Meet EU RequirementsEU hosting, GDPR, and secure data handling have been built into the platform from the start.
  • EvacuationSend evacuation instructions via text message to everyone at the location with a single click.
  • Full control without hardware.No need to buy, install, or maintain tablets or kiosks. Guests check in using their own phones.

Mailroom Management

Keep track of mail and packages from receipt to pickup. BmyGuest digitizes the mailroom process so that incoming mail and packages are logged, the recipient is automatically notified, and you can always see what has been received and picked up. Less paperwork, fewer forgotten packages, and a complete overview of your mailroom.

Read more about Mailroom Management

  • Integrated with your organizationIntegration with Microsoft Entra ID and Google Workspace ensures that the employee list is always up to date.
  • No special equipment requiredGet started without scanners or other special equipment. The package is registered directly in BmyGuest with a photo and pickup location.
  • Designed for Multiple LocationsUse the same solution across buildings and locations to achieve efficient and consistent processes with centralized management.
  • Part of the BmyGuest platformCombine mailroom with Visitor, Asset, and Incident Management to consolidate more of your company’s daily processes into a single platform.

Lend & Lease Management

Manage equipment loans to employees and guests - from access cards and keys to computers and chargers. BmyGuest keeps track of who has borrowed what, when it’s due back, and automatically follows up until the equipment is returned. Less paperwork, less loss, and a complete overview of your equipment loans.

Read more about Lend & Lease Management

  • Minimize Replacement PurchasesGet more equipment returned and reduce the costs associated with lost keys, cards, and equipment.
  • Make Responsibility Clear Make it clear who is responsible for the equipment while it is on loan—and when it is due back.
  • Achieve a Consistent Lending Process Use the same workflow for lending across Reception, IT, Security, and Facility Management.
  • Works across the organizationManage loans to employees, guests, and external parties - at one or hundreds of locations.
Visitor registration over the years: from a paper guest book and an old computer to a check-in screen and scanning a QR code with the phone.

Built on experience. Designed for change

Since 1997, we have been developing and working with workplace management solutions. This has given us a deep and broad understanding of the processes and challenges organizations face on a daily basis. But the workplace doesn’t look the same as it did in 1997. Companies have changed, and requirements for physical security, data protection, and traceability have become an important part of compliance efforts.

In 2020, we launched BmyGuest with the clear goal of creating a workplace management platform that ensures companies have a system tailored to the new reality in which they operate.

BmyGuest is a modular platform. For businesses, this means complete flexibility. Choose only the modules that are relevant to you today - and expand the platform as new needs, workflows, or requirements arise.

Industries

Different industries. Different requirements. The same need for structure.

The need to keep track of workplace management processes varies from organization to organization.

For some, the primary concern is managing large numbers of visitors and packages. For others, it is crucial to be able to document who has access to the building, keep track of critical equipment, or ensure that service and maintenance are performed on time.

BmyGuest is used by small businesses, global organizations, public institutions, and industries with specific requirements for security, registration, and compliance.

Companies with unmanned reception desks or locked front doors

Unmanned reception desks and locked main doors

Critical infrastructure. NIS2, CER, and digital visitor registration

Critical Infrastructure

Screenshot-2023-08-09-at-2.52.06-pm-scaled

Multi-tenant Buildings

1670589660692

Visitor registration in global and multi-location companies

CAE86C7A-1D9B-4AFD-B715-12D0704A3B49

The utilities sector

software-food-production

Food & Pharmaceutical Production

bank

Financial Companies

Three colleagues talk calmly and smile over coffee and a laptop at a tall oak table in a bright office.

Eliminate Unnecessary Complexity

That's why companies choose BmyGuest

Modular from the Start

Start with the modules that meet your current needs, and expand the platform as your organization or needs change.

Quick to implement

Get started without time-consuming implementation projects or expensive consulting engagements. Smaller businesses can get started on their own in minutes.

Integrates with your existing setup

BmyGuest can be integrated with the systems and infrastructure you already use.

EU-Hosted with a Focus on Security

The platform was developed with a focus on European requirements for data protection, security, and compliance.

Scales with the organization

From a single building to multiple locations. Standardize processes and manage them centrally across the organization.

BmyGuest for small businesses

Let visitors check themselves in, even when reception is empty

Visitors check in at the door, and their host is told the moment they arrive. Buy online and be up and running in minutes.

  • A tablet or a QR code at the entrance
  • The host is told by e-mail, SMS, Teams or Slack
  • For businesses with up to 30 visitors a month
Try it free for 30 days

€ 39 per location per month, excl. VAT

A visitor scans the QR code by the entrance with their own phone to register their arrival at the company.

Curious for more?

Contact us for a brief, no-obligation discussion about your current setup and needs. If our solutions meet your needs, we’ll schedule a meeting—and if not, you’ll have gained some valuable insights along the way.

Fields marked with * are required.
and preferably

Thank you for your message.

We will get back to you as soon as possible.

Get in touch When you contact us, we will start with a brief, no-obligation conversation about your current setup and needs. If there is a good match, we will schedule a meeting—otherwise, you will have received some helpful advice along the way.
Book a demo Book a no-obligation demo. We will review your needs and show you the solution. To help us assist you in the best possible way, please write a little about what you are looking for below.
Become a partner Are you interested in a partnership? Let's talk.
Talk to us Tell us briefly what you need, for example more locations, door access, meeting rooms, Teams, the API or badge printers. Our sales team will get back to you.