With a focus on higher security, there is now a greater requirement for all guests to be registered when they visit a business in a multi-user building. This can be a legal requirement, a security requirement from the property owner or a request from tenants to ensure overview and security. BmyGuest Visitor Management is designed for this scenario and offers a flexible, digital and GDPR compliant solution that makes guest registration simple and professional. 

BmyGuest offers several features and setups to match a multi-user house setup.

Why is guest registration important in multi-user buildings?

How BmyGuest Visitor Management works in multi-user buildings with manned reception: 

With BmyGuest, each company gets its own solution, even if registration is done at the shared reception. This means: 

1. no hardware

Traditional systems often require tablets, kiosks or receptionists for manual registration. With BmyGuest it's different:

1. The guest scans a QR code at the entrance or at the shared reception.
2. Selects the business they need to visit and quickly registers their contact details on their smartphone.
3. The host at each business is automatically notified that the guest has arrived.
4. The front desk can choose to print guest cards for all guests - with the option to customize the design for each business. 
5. No need for terminals, iPads or tablets - just a QR code.

2. Ease of implementation

The office building avoids complex implementation projects and investment in expensive hardware solutions. BmyGuest is ready to use in hours and requires minimal maintenance. 

3. Security and compliance

4. Flexibility for businesses

• Add your own protocols and compliance requirements, such as NDA or evacuation rules that guests should be presented with as part of the check-in flow. 
• Customize guest cards, check-in flow and design to match your brand and design identity. 
• Automatic host maintenance via Azure AD or Google Workspace - a feature that many other guest systems do not offer in a multi-tenant setup. 
• Each business in the multi-user house can have its own QR code, customize the design to match the individual business and ensure the check-in process is aligned with company protocols and compliance requirements. 

Conclusion

Instead of leaving guest registration to random and inefficient solutions, BmyGuest Visitor Management provides a simple, digital and GDPR-approved platform that meets the needs of both the building's shared reception and individual businesses.

The result is:
✅ Higher security
✅ Less administration
✅ A professional guest experience