BmyGuest Visitor Management - a global solution for professional guest management

Multi-location businesses face unique challenges when it comes to overviewing and controlling visitors across locations. BmyGuest Visitor Management makes it easy to standardize and streamline visitor registration - while complying with internal company guidelines and international standards like GDPR. The result is enhanced security, full compliance and a positive, professional experience for all visitors.

Here are some of the key benefits:

1. Compliance, security and data protection

For global businesses, meeting both local and international data privacy and security requirements is crucial. BmyGuest Visitor Management supports security protocols by, for example, handling the registration of visitors before they gain access to company facilities. Real-time tracking provides a full overview across offices and countries and minimizes the risk of unauthorized access.
The system is GDPR compliant, data is encrypted and stored securely on EU servers and not shared with third countries. Visitor reports and statistics can be easily generated to comply with legal requirements and maintain full control over your data.

2. Quick and easy check-in

A professional visitor experience starts even before the meeting starts. With pre-registration, QR codes and self-service check-in, visitors can register via their own smartphone - both before and upon arrival at the organization. The guest avoids queues at terminals and the like and experiences a fast and efficient registration process. Guests who visit regularly will experience being remembered by BmyGuest, so check-in takes a few seconds - and without compromising data security. 

The front desk is freed from time-consuming and often manual routines and can instead focus on service and welcoming guests.
The smooth process creates a positive first impression and supports the company's professional image.

3. Consistent visitor experience across all locations

BmyGuest ensures that guests are always met with the same high standard of service - no matter which location they visit. Personalized and customized welcome texts for guests and automatic notifications for hosts create a consistent experience that both guests and employees appreciate. BmyGuest works in both large and small locations and in offices with manned and unmanned receptions and entrances.

4. Data access and reporting

Every visit generates valuable data. BmyGuest Visitor Management stores data so it's possible to analyze visitor frequency, patterns and more. This gives management a solid decision-making basis for optimizing security, staffing and resource usage.

5. Seamless implementation

Implementing BmyGuest is easy, quick and simple. All it requires is a QR code - no hardware, such as screens or terminals, is needed - it's both cheaper and simpler than many other guest registration solutions!  

The list of hosts at each location is automatically updated with integration to Microsoft Azure AD/Entra ID and Google Workspace. This means that companies can easily and cost-effectively achieve consistent guest registration across all locations.

6. Flexibility across locations

Multinational organizations have different and local needs in their different locations. With a centralized platform, companies can both standardize processes and BmyGuest allows them to customize details locally, e.g. documents to be approved by visitors can be customized for each location. Guests will experience the same professional process across all locations and the entire organization.

7. Branding and professionalism

Guest management is part of the corporate brand experience. With BmyGuest, check-in flow, guest cards and approval documents can be customized to reflect the company's branding for a professional and thoughtful guest experience.

Conclusion

Implementing BmyGuest Visitor Management is a sound investment for companies that want to increase security, strengthen their processes, reduce risks and ensure a consistent, professional experience for all visitors. And it's simple, fast and easy!