One Workplace Management platform for the entire company

BmyGuest brings the entire building together across departments in a single, user-friendly solution. Enjoy smarter operations, more robust documentation, and a more flexible workday.

Simplify your daily life and operations

BmyGuest is a modular workplace management platform with a complete audit trail. Start with the module you need today, and expand the platform as your needs change.

Try Visitor Management.

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Workplace Management—All in One Place

BmyGuest brings together the practical and operational processes that keep the workplace running—from visitor registration and package handling to incident reports, equipment, and building maintenance.

A single modular platform for organizations that want to centralize their workplace management in one place and bring structure to the processes that take place across employees, buildings, and locations.

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Built on over 25 years of experience. Hosted in the EU. No hardware requirements. Get started quickly and easily with no hidden costs.

Workplace Management

Facility Operations and Workplace Services on a Single Platform

The workplace consists of a wide range of processes and tasks that must function smoothly—often across different employees, teams, and locations.

BmyGuest digitizes and automates facility operations and workplace services—from visitor management and package handling to reporting issues with furniture, equipment inspections, and scheduled asset maintenance.

The platform is modular, so you can choose the modules that meet your needs and combine them into a single, unified Workplace Management setup. This ensures a clear overview, traceability, and documentation across teams and locations.

Explore our solutions for Facility Operations and Workplace Services below.

Incident Management

Report a problem in just a few seconds. If something is broken—scan the QR code, select a category or item, describe the problem, and take a photo if needed. BmyGuest ensures that the task is sent to the employee with the right skills. If the issue is in a meeting room, everyone with a booking in that room will automatically be notified so they can book another room for their meeting. Fast reporting, automatic assignment, and efficient follow-up—no matter how many locations you have.

Learn more about Incident Management

No login: Reportan issue without using the app and without logging in. BmyGuest recognizes employees. It doesn't get any easier than this.
Automatic Job Assignment: Auto-Plan assigns each job based on skills, current workload, location, and travel time, and suggests overnight stays for long distances.
QR Code Shows Location: Whena QR code is scanned and an error is reported, the exact location of the error is automatically included.
Scheduled Maintenance: Setthe interval for scheduled recurring tasks—such as lubricating window rubber seals—once, and the tasks will be created automatically when the time comes.

Asset Management

Keep track of your company’s assets in one place—from movable assets such as desks, monitors, and furniture to fixed assets, building installations, and operational equipment such as coffee machines, ventilation systems, and laboratory equipment. Register each asset and get a comprehensive overview of what you have and where it is located. Schedule service and maintenance, and receive automatic notifications when equipment needs servicing. Use QR codes on the equipment to quickly log faults, so incidents are linked directly to the specific piece of equipment. This gives you better control over your assets throughout their entire lifecycle—from acquisition and use to maintenance and replacement.

Learn more about Asset Management

Full History: View the history of all assets—from acquisition, lending, and use to maintenance, inspection, and replacement.
Prevention is better than cure. Schedulemaintenance and required inspections before they are forgotten or missed.
Data & Insights: An error message is linked to the specific piece of equipment. The history shows what has been reported in the past—and when it is cheaper to replace the equipment than to repair it.
Avoid unnecessary purchases. Getan overview of your existing equipment so you can make the most of what you already have before buying new items.

Visitor Management

visitor registration s are easy, secure, and professional. Guests check in using their own phones, while BmyGuest automatically handles registration, notifications, and documentation. You get a complete overview of who is on your premises across all entrances—without lines, manual administration, or unnecessary hardware.

Mailroom Management

Keep track of mail and packages from receipt to pickup. BmyGuest digitizes the mailroom process so that incoming mail and packages are logged, the recipient is automatically notified, and you can always see what has been received and picked up. Less paperwork, fewer forgotten packages, and a complete overview of your mailroom.

Lend & Lease Management

Manage equipment loans to employees and guests—from access cards and keys to computers and chargers. BmyGuest keeps track of who has borrowed what, when it’s due back, and automatically follows up until the equipment is returned. Less paperwork, less loss, and a complete overview of your equipment loans.

Built on experience. Designed for change

Since 1997, we have been developing and working with workplace management solutions. This has given us a deep and broad understanding of the processes and challenges organizations face on a daily basis. But the workplace doesn’t look the same as it did in 1997. Companies have changed, and requirements for physical security, data protection, and traceability have become an important part of compliance efforts.

In 2020, we launched BmyGuest with the clear goal of creating a workplace management platform that ensures companies have a system tailored to the new reality in which they operate.

BmyGuest is a modular platform. For businesses, this means complete flexibility. Choose only the modules that are relevant to you today—and expand the platform as new needs, workflows, or requirements arise.

Industries

Different industries. Different requirements. The same need for structure.

The need to keep track of workplace management processes varies from organization to organization.

For some, the primary concern is managing large numbers of visitors and packages. For others, it is crucial to be able to document who has access to the building, keep track of critical equipment, or ensure that service and maintenance are performed on time.

BmyGuest is used by small businesses, global organizations, public institutions, and industries with specific requirements for security, registration, and compliance.

Unmanned reception desks and locked main doors

Critical Infrastructure

Screenshot-2023-08-09-at-2.52.06-pm-scaled

Multi-tenant Buildings

Visitor registration in global and multi-location companies

The utilities sector

Food & Pharmaceutical Production

Financial Companies

Eliminate Unnecessary Complexity

That's why companies choose BmyGuest

Modular from the Start

Start with the modules that meet your current needs, and expand the platform as your organization or needs change.

Quick to implement

Get started without lengthy implementation projects or expensive consulting engagements.

Integrates with your existing setup

BmyGuest can be integrated with the systems and infrastructure you already use.

EU-Hosted with a Focus on Security

The platform was developed with a focus on European requirements for data protection, security, and compliance.

Scales with the organization

From a single building to multiple locations. Standardize processes and manage them centrally across the organization.

Curious for more?

Contact us for a brief, no-obligation discussion about your current setup and needs. If our solutions meet your needs, we’ll schedule a meeting—and if not, you’ll have gained some valuable insights along the way.